Privacy Policy
Your privacy matters to us. Learn how Kawnix Community collects, uses, and protects your personal information across our platform.
Introduction
Welcome to Kawnix Community's Privacy Policy
Welcome to Kawnix Community ("we," "our," or "us"), the social engagement platform for the data annotation and AI training ecosystem. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our community platform, including our website, mobile applications, and all associated services.
Kawnix Community is an extension of the Kawnix freelance marketplace, designed to connect data annotators, AI researchers, and industry professionals. We are committed to protecting your privacy while fostering a vibrant, collaborative community.
📌 Important: By accessing or using Kawnix Community, you agree to this Privacy Policy. If you do not agree with our policies and practices, please do not use our services. We encourage you to read this policy carefully and contact us if you have any questions.
This policy applies to information we collect on the Kawnix Community platform, in email, text, and other electronic messages between you and us, and through mobile applications you download from app stores, which provide dedicated non-browser-based interaction.
Information We Collect
Types of data we gather from our users
We collect information that you provide directly to us, information we obtain automatically when you use our platform, and information from third-party sources. Here's a breakdown of the categories of data we collect:
👤 Account Information
Name, email address, username, password, profile photo, bio, location, and professional details when you create an account.
💼 Professional Data
Skills, certifications, portfolio items, work history, annotation specializations, and other career-related information you choose to share.
💬 User Content
Posts, comments, messages, images, files, and any other content you create, share, or upload to our community platform.
🔗 Social Interactions
Your connections, group memberships, likes, shares, follows, and other social interactions within the community.
📱 Device Information
IP address, browser type, operating system, device identifiers, and information about how you access and use our platform.
📍 Location Data
General location based on IP address, and precise location if you enable location services on your device (with your consent).
Information from Third Parties: If you connect your account with third-party services (like LinkedIn, GitHub, or Google), we may receive information from those services in accordance with their privacy policies and your settings.
How We Use Your Information
The purposes for processing your data
We use the information we collect for various purposes to provide, maintain, and improve our community platform. Here are the primary ways we use your data:
- Platform Operations: To create and manage your account, enable social features, facilitate connections between members, and provide customer support.
- Personalization: To customize your experience, show relevant content in your feed, suggest connections, and recommend groups or opportunities that match your interests.
- Communications: To send you notifications, updates, newsletters, and promotional materials (with your consent), and respond to your inquiries.
- Analytics & Improvement: To analyze usage patterns, measure the effectiveness of features, conduct research, and improve our services and user experience.
- Safety & Security: To detect and prevent fraud, abuse, spam, and other harmful activities, and to protect the rights and safety of our users and community.
- Legal Compliance: To comply with applicable laws, regulations, legal processes, or governmental requests, and to enforce our terms of service.
- Marketplace Integration: To connect your community profile with the Kawnix marketplace (if you opt-in), enabling seamless access to job opportunities and client connections.
✅ Our Commitment: We process your data based on legitimate interests, contractual necessity, your consent, or legal obligations. We never sell your personal data to third parties for their own marketing purposes.
How We Share Your Information
Third parties who may receive your data
We understand the importance of keeping your information confidential. We only share your data in the following circumstances:
- Other Users: Your public profile information, posts, and community activities are visible to other members according to your privacy settings.
- Service Providers: We work with trusted third-party companies who perform services on our behalf, such as hosting, analytics, payment processing, and customer support.
- Kawnix Marketplace: If you choose to link your accounts, we share relevant profile data with the Kawnix marketplace to enhance your opportunities.
- Analytics Partners: We share aggregated, anonymized data with analytics providers to understand platform usage and improve our services.
- Legal Requirements: We may disclose information when required by law, subpoena, court order, or to protect our rights, property, or the safety of our users.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
⚠️ Important: All third-party service providers are contractually obligated to protect your data and use it only for the purposes we specify. We conduct regular assessments of our vendors' security practices.
Your Privacy Rights
Control over your personal information
Depending on your location, you may have certain rights regarding your personal information. We are committed to honoring these rights for all our users, regardless of where you live:
Right to Access
Request a copy of your personal data
Right to Rectification
Correct inaccurate or incomplete data
Right to Erasure
Request deletion of your data
Right to Restrict
Limit how we process your data
Right to Portability
Export your data in a usable format
Right to Object
Opt-out of certain data processing
Automated Decisions
Right to human review of automated decisions
Withdraw Consent
Revoke consent at any time
Exercising Your Rights: To exercise any of these rights, please contact our Data Protection team at privacy@kawnix.com or use the privacy settings in your account dashboard. We will respond to your request within 30 days.
Data Security
How we protect your information
We implement robust technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Security is a top priority at Kawnix Community.
Encryption
All data is encrypted in transit (TLS 1.3) and at rest (AES-256)
Access Controls
Strict role-based access with multi-factor authentication
Monitoring
24/7 security monitoring and intrusion detection systems
Testing
Regular penetration testing and vulnerability assessments
Compliance
GDPR, CCPA, and SOC 2 Type II compliant infrastructure
Training
Regular security awareness training for all employees
⚠️ Your Role: While we work hard to protect your data, security is a shared responsibility. Please use strong passwords, enable two-factor authentication, and be cautious about sharing sensitive information on the platform.
Data Retention
How long we keep your information
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements.
- Account Data: Retained while your account is active, plus 90 days after deletion request to allow for recovery.
- User Content: Posts and comments are retained while your account is active. You can delete individual content at any time.
- Communication Records: Customer support interactions are retained for 3 years for quality assurance and legal purposes.
- Log Data: Server logs and analytics data are retained for 24 months, then anonymized or deleted.
- Legal Requirements: Some data may be retained longer if required by law (e.g., tax records, fraud prevention).
When data is no longer needed, we securely delete or anonymize it using industry-standard methods to ensure it cannot be recovered or linked back to you.
International Data Transfers
Global data processing information
Kawnix Community operates globally, and your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws than your own.
When we transfer personal data internationally, we implement appropriate safeguards to ensure your data receives the same level of protection:
- Standard Contractual Clauses: We use EU-approved Standard Contractual Clauses for transfers from the EEA, UK, and Switzerland.
- Adequacy Decisions: We may transfer data to countries that have been deemed to provide adequate protection by relevant authorities.
- Additional Safeguards: We implement supplementary technical and organizational measures as needed based on transfer impact assessments.
For EU/EEA Users: You have the right to request information about the safeguards we have in place for international transfers. Contact our Data Protection Officer for more details.
Children's Privacy
Our policy regarding minors
Kawnix Community is designed for professional use and is not intended for children. Our platform is restricted to users who are at least 16 years old (or 18 in some jurisdictions where required by law).
📌 Policy: We do not knowingly collect personal information from children under 16. If we become aware that we have collected data from a child without parental consent, we will take steps to delete that information promptly.
If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at privacy@kawnix.com. We will work with you to address your concerns and delete the information.
Changes to This Policy
How we update our privacy practices
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes before they take effect.
How We Notify You:
- Email Notice: For significant changes, we'll send an email to the address associated with your account.
- In-App Notification: We'll display a prominent notice within the platform when you log in.
- Updated Date: The "Last Updated" date at the top of this policy will always reflect the most recent revision.
We encourage you to review this Privacy Policy periodically. Your continued use of Kawnix Community after changes are posted constitutes your acceptance of the updated policy.
Contact Us
Get in touch with our privacy team
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, we're here to help. You can reach our Data Protection team through any of the following methods:
We're Here to Help
Our dedicated privacy team is ready to assist you with any questions about your data and privacy rights.
Data Protection Officer: For GDPR-related inquiries, you can contact our Data Protection Officer directly at contact@kawnix.com.
Supervisory Authority: If you are in the EU/EEA and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection supervisory authority.
